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Terms of Use / Privacy Notice

Welcome to the You and Us Events Ltd (You & Us) website. The following are terms of a legal agreement between you (user or viewer of our website) and You & Us (the owner of the website). If you continue to access, browse and use this website you are agreeing to comply with and be bound by these terms.

Website content

The content of the pages of this website is for your general information and use only. It is subject to change without notice. Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law. Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

Links to other websites

From time to time this website may also include links to other third party websites. These links are provided for your convenience and do not signify that we endorse the third party websites. We do not accept any liability in connection with any third party websites accessed through links on this website.

Intellectual property

This website content including (but not limited to) the design, layout, look, appearance and graphics are subject to copyright, design rights and trademark protection and is either owned by or licensed to us. Reproduction of part or all of the contents in any form is strictly prohibited, other than in accordance with an agreement by us on an individual basis.

Site uptime

We take all reasonable steps to ensure that this website is available 24 hours, 365 days per year. However, websites do sometimes encounter downtime due to server and other technical issues. This website may be temporarily unavailable due to issues such as system failure, maintenance or repair or for reasons beyond our control. Where possible we will try to give our visitors advance warning of maintenance issues but shall not be obliged to do so.

Viruses

We do not guarantee that our website is secure or free from bugs or viruses and state that users should use their own virus protection software.

Limitation of liability

Neither we nor any other parties shall be liable or responsible for any kind of loss or damage that may result to you or a third party as a result of your or their use of our website. This exclusion shall include servicing or repair costs and, without limitation, any other direct, indirect or consequential loss, and whether in tort or contract or otherwise in connection with this website. Nothing in these terms shall exclude or limit liability for death or personal injury caused by negligence, fraud, misrepresentation as to a fundamental matter or any liability which cannot be excluded or limited under the laws of England and Wales.

Unauthorised use

Unauthorised use of this website may give rise to a claim for damages and/or may amount to a criminal offence.

Law and jurisdiction

Your use of this website and any dispute arising out of such use of the website is subject to the laws of England and Wales.

Changes to these terms of use

We keep our terms of use under regular review. These terms of use were last updated on 24 April 2018.

How to contact us

If you have any questions or require any further information about our terms of use you can  email us at hello@youandus.events or write to;

 

You and Us Events Ltd

Sheffield Digital Campus

Sheffield

S1 2BJ

You and Us Events Ltd (You & Us) are committed to protecting your privacy and the security of your personal data and information.  This notice explains how we collect, process and protect your personal data. It applies to information we collect about visitors to our website, our customers, suppliers and people generally interested in our services and publications.

Who we are

You & Us are the data controller for any personal data that you provide to us. We will process your personal data in line with applicable data privacy laws and the General Data Protection Regulation (GDPR). The contact details for You & Us can be found at the bottom of this notice.

What personal data we collect

You & Us may collect personal data, this is information that identifies an individual or relates to an identifiable individual. We will process your personal data if and to the extent applicable law provides a lawful basis for us to do so. We will therefore process your personal data only;

  • If you have consented to us doing so
  • If we need it to perform the contract we have entered into with you
  • If we need it to comply with a legal obligation
  • If we (or a third party) have a legitimate interest which is not overridden by your interests or fundamental rights and freedoms; such legitimate interests will be the provision of services by us, provision of services to us, or administrative or operational processes within You & Us, and direct marketing

The kinds of personal data we collect may include;

  • Your contact details such as name and physical address, email addresses and telephone numbers
  • Information about your company such as the name, size and location of your company and your role within the company
  • Past transaction history with us
  • Record of your communication with us
  • Information obtained from third parties on your interests
  • Information you choose to provide to us, e.g. if you contact us by letter, telephone, email or any other means of electronic or personal communication
  • Online identifiers such as your IP address, which connects your computer or mobile device to the Internet, and information about your visit such as the pages you viewed or searched for, pages response times, download errors etc.
How we collect your personal data

We may collect personal data and other information from a variety of sources that generally fall into three categories;

 

Direct Interactions: From your use of and interaction with us through online channels or offline sales and marketing activities and other activities such as submission of registrations and forms, or sales inquiries and transactions.

 

Publicly Available Data / Data from Third Parties: Data you may have made publicly available, such as social media posts, or data provided by third party sources, such as marketing opt-in lists.

 

Automated Interactions: From the use of technologies such as electronic communication protocols and cookies.

How we use and share your personal data

We use and share the personal data we collect (unless otherwise restricted by applicable law) in the following ways.

 

We use your personal data to deliver our services to you or the organisation you work or act for.

 

We use your personal data to obtain services from you or the organisation you work or act for.

 

We use your personal data in order to respond directly to your information requests (including newsletter registrations or other specific requests) or other enquiries.

 

We may use your personal data to inform you about our services and our marketing and events.

 

We may use your data to monitor and record information relating to the use of our services, to include our website.

 

We may use your data to process and respond to any complaints.

 

We may use your personal data to interact with you on third party social networks. Our interactions with you on a third party social network would be subject to that network’s privacy policies and terms of use.

 

We may post testimonials on our website and other marketing channels that may contain personal data. Prior to posting a testimonial, we will obtain your consent to use your name and testimonial. If you wish to update or delete your testimonial, contact us using contact details at the bottom of this page.

 

If you register to an event hosted by us we may communicate with you in relation to that event. This may include information about the event’s content, logistics, payment, updates, and any additional meetings, special demonstrations or other customer facilitation that we may provide related to your event registration. After the event, we may contact you about the event and related products and services. Where legally permitted, we will also allow designated partners or conference sponsors to send you up to two communications related to your event attendance. Please note that our partners or conference sponsors may directly request your personal information at the event. You should review their privacy policies to learn how they use personal data.

 

We use online identifiers so we can measure our website’s performance and make improvements in the future. Cookies are also used to enhance this website’s functionality. To find out more about cookies, what they are and how we use them, please see our cookie notice, which also provides information on how to opt out from the use of cookies.

 

We may share your personal data with third parties who need the data in order to fulfil your orders for our goods and services, or process any payment. These companies include (for example) event venues and event suppliers, transport and accommodation providers and others. Some of these may be located outside the European Economic Area.

 

We also share personal data with third parties and data processors who provide services to us. These companies include (for example) our accounting software providers, website analytics companies, live chat software providers, CRM service providers, email service providers and others. Some of these may be located outside the European Economic Area.

 

When we share personal data with third parties as outlined above, we require that they use your personal data only to an extent needed to perform their business functions and subject to terms consistent with this privacy notice.

 

Please note that we may use or disclose personal data if we are required by law to do so or if we reasonably believe that use or disclosure is necessary to protect our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process.

International transfers

When we process your personal data, that data may be sent electronically to servers anywhere in the world and may be used, stored and processed anywhere in the world, including countries outside the European Economic Area. In such cases, we ensure that any such processing only takes place under contract with the correct security and compliance measures in place to ensure that your privacy and data protection rights continue to be protected.

Accuracy of information

It is important that the personal data we hold about you is accurate and current. Please let us know if you become aware of any errors or inaccuracies or your personal data changes during your relationship with us.

Retention and deletion

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.

 

To determine the appropriate retention period for your personal data, we will consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

 

In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case it is no longer personal data.

 

Upon expiry of the applicable retention period we will securely destroy your personal data in accordance with applicable laws and regulations.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason which is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Security

The security of your personal data is very important to us. We use physical, electronic, and administrative safeguards that are designed to protect your personal data from loss, misuse and unauthorized access, disclosure, alteration and destruction.

 

In the event that your personal data is acquired, or is reasonably believed to have been acquired, by an unauthorized person and applicable law requires notification, we will notify you by e-mail or mail. We will give you notice promptly, consistent with the reasonable needs of law enforcement and/or us to determine the scope of the breach and to investigate and restore the integrity of the data system.

Links to other website

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Your rights

Under the General Data Protection Regulation (GDPR), subject to some legal exceptions, you have rights as an individual which you can exercise in relation to the information we hold about you. These are;

  • Right to request access to your personal data (commonly known as a “data subject access request”) and request certain information in relation to its processing
  • Right to rectification of your personal data
  • Right to request the erasure of your personal data
  • Right to request the restriction of processing of your personal data
  • Right to object to the processing of your personal data
  • The rights in relation to data portability
  • Rights in relation to automated decision making and profiling

In case you have provided your consent to the collection and processing of your personal data, you have the right to fully or partly withdraw your consent. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purposes to which you originally consented unless there are compelling legitimate grounds for further processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. In case we processed your personal data for direct marketing purposes, you have the right to object at any time, in which case we will no longer process your personal data for such marketing purposes.

 

If you want to exercise any of these rights please contact us using the contact details at the bottom of the page.

 

We may need to request specific information from you to help us confirm your identity and ensure your right to access personal data or to exercise any of your other rights. This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

 

While the majority of questions and issues related to access can be handled quickly, complex requests may take more research and time. In such cases, issues will be addressed, or you will be contacted regarding the nature of the problem and appropriate next steps, within thirty days.

Fees

You will in general not have to pay a fee to exercise any of your individual rights mentioned in this privacy notice. However, we may charge a reasonable fee if your request to exercise your individual rights is manifestly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

Complaints

You & Us try to meet the highest standards when collecting and using personal data. For this reason, we take any complaints we receive about this very seriously.  If you would like to make a complaint about the way we have processed your personal data, please contact us using the contact details at the bottom of the page.

 

If you remain dissatisfied then you may also complain to the Information Commissioner’s Office. They can be contacted at;

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

www.ico.org.uk

You & Us as a data processor

You & Us may also collect/process personal data on behalf of a client, for the operation of our services. In this scenario You & Us are the data processor. The client is the data controller and their privacy policy will govern the use of data being collected/ processed. An additional privacy statement may be provided at the point of data collection. This privacy statement may vary depending on the nature of the service.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 24 April 2018.

How to contact us

If you have any concerns or require any further information about our privacy policy you can  email us at hello@youandus.events or write to;

 

You and Us Events Ltd

Sheffield Digital Campus

Sheffield

S1 2BJ

This policy lets you know how You and Us Events Ltd (You & Us) collect and use your personal data in connection with our recruiting efforts both online and offline. This policy describes the broadest potential use of personal data; we may make less use of your personal data than is described here.

 

Your provision of personal data in connection with the recruiting or job application process confirms your consent for us to collect that personal data and to use, transfer, retain and share it with third parties as specified in this policy.

Collecting personal data

You may provide personal data to us such as educational and employment background, contact information and preferences, job qualifications, your CV, employment references and related information. In addition, we may collect information from third parties, for example, in connection with a background or employment check and/or an employment reference.

 

You & Us website may use cookies and other electronic communication protocols. For further information, please consult the cookie notice.

Sensitive personal data

You & Us does not request or require sensitive personal data concerning ethnicity, religion, health, sexual orientation, or political affiliation in connection with recruiting. If you have a disability and would like us to consider any accommodation, you may provide that personal data during the recruiting process.

 

If the information you provide contains details of your ethnic origin, political opinions or beliefs, religious beliefs, membership in a trade union or political party, physical or mental health or condition, sexual orientation, commission or alleged commission of an offense or related proceedings, job evaluations or educational records, you expressly authorise us to handle such details as specified in this policy.

Voluntary disclosure

Your provision of personal data in connection with recruiting is voluntary and you determine the extent of information you provide to us. Please note that if you decide not to provide information, it may affect our ability to consider you for employment.

Using personal data

The information may be used to communicate with you, to manage our recruiting and hiring processes, and for compliance with corporate governance and legal and regulatory requirements. If you are hired, the information may be used in connection with employment and corporate management.

Data recipients and sharing with third parties

You & Us may share your personal information internally and with service providers and other third parties as necessary in connection with recruiting, employment, corporate governance, acquisitions and legal or regulatory requirements, to respond to requests from public and government authorities, including public and government authorities outside your country of residence, for national security and/or law enforcement purposes. We require that our service providers and such other third parties keep your personal data confidential and that they only use the personal data in furtherance of the specific purpose for which it was disclosed.

Security and confidentiality

Except as otherwise stated in this policy or as required for legal or regulatory purposes, we treat your personal data as confidential and will not disclose it to third parties without your consent. We maintain, and require our service providers to maintain, reasonable administrative, physical, and technical controls designed to protect the confidentiality and security of your personal information. Our employees who may have access to personal information are required to keep that information confidential.

Retention and access

You & Us may retain your information to consider you for other job opportunities. To the extent permitted or required by law, we may delete data at any time; accordingly, you should retain your own copy of any information you submit to us. You may access and correct personal information you have submitted by contacting us using contact details at the bottom of this page.

Your responsibilities

You are responsible for the information you provide or make available to us, and you must ensure it is honest, truthful, accurate and not misleading in any way. You must ensure that the information provided does not contain material that is obscene, defamatory, or infringing on any rights of any third party; does not contain malicious code; and is not otherwise legally actionable. Further, if you provide any information concerning any other person, such as individuals you provide as references, you are responsible for providing any notices and obtaining any consents necessary for us to collect and use that information as described in this policy.

International transfers

When we process your personal data, that data may be sent electronically to servers anywhere in the world and may be used, stored and processed anywhere in the world, including countries outside the European Economic Area. In such cases, we ensure that any such processing only takes place under contract with the correct security and compliance measures in place to ensure that your privacy and data protection rights continue to be protected.

Complaints

You & Us try to meet the highest standards when collecting and using personal data. For this reason, we take any complaints we receive about this very seriously.  If you would like to make a complaint about the way we have processed your personal data, please contact us using the contact details at the bottom of the page.

 

If you remain dissatisfied then you may also complain to the Information Commissioner’s Office. They can be contacted at;

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

www.ico.org.uk

Changes to this recruitment privacy policy

We keep our recruiting privacy policy under regular review. This recruiting privacy notice was last updated on 24 April 2018.

How to contact us

If you have any concerns or require any further information about our recruiting privacy policy you can email us at hello@youandus.events or write to;

 

You and Us Events Ltd

Sheffield Digital Campus

Sheffield

S1 2BJ

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